ITCC Required Event Forms
Participant Insurance and Release
Components are required to provide adequate event insurance as outlined by your country, state/province, or municipality specifications. ISA components within North America can apply for event insurance via the ISA insurance provider. It is also recommended that you provide climbers and volunteers with information regarding insurance coverage using an Insurance Acknowledgement Form.
NOTE: As of 1 July 2019, ISA has a new insurance provider—Beecher Carlson. Please be sure to use the insurance forms currently posted on this page.
Requests for ISA insurance should be submitted 3-4 weeks prior to your scheduled event. A post-event reporting form is also required to ensure adequate billing reflecting actual participation. For questions regarding event insurance, email ITCC.
Request for Insurance Form
Post-Event Reporting Form
In addition, all participants (competitors and volunteers) must complete a Participant Agreement and Release Form.
The ITCC Rules allow for a climber to file a protest if they feel they have been unfairly or incorrectly scored in an event. ISA provides an official protest form that competition officials should use to handle protests during your event. For questions on how to handle protests, refer to Section 2.3 of the ITCC rules or contact ITCC.
Site Inspection Forms
A site inspection should be performed prior to event set-up. The site inspection should include the overall event site to identify any hazards to participants as well as spectators, and a visual inspection of each tree to be used during the competition.
Emergency Response and Accident Investigation
During the set-up of a tree climbing competition, event officials are expected to establish an emergency response plan to manage communications and actions in the event of an accident or injury that requires medical attention. An on-site EMT is recommended to assist with responding; however, if this is not possible, the emergency response plan will help expedite assistance from nearby emergency services.
In the event of an accident that results in an injury where the individual requires medical attention,officials should complete an Accident Investigation Form as soon as possible to capture the situation surrounding the occurance. The form should be submitted to ISA and the event insurance provider immediately following the close of the competition.
Emergency Response Plan
Accident Investigation Report